Groups and Permissions

Last updated October 28, 2026

Groups let many people talk in one place. You choose the group type, who can find and join it, and what members are allowed to do. Every change is recorded in an audit log that you can download.

Create a group

Open Grids from the main menu.
Choose New group.
Enter a Group name (required) and a Group subject (optional).
Pick a group type and a privacy option.
Create the group, then add members.

Group types

When you create a group, you pick a type from the list in the app. Most people use one of these:

Type	Good for
General	Friends, family, a trip plan or a hobby group
Team / Staff	A work team or a project group
Official / Announcement	An announcement group for a community, where a few people post updates

The type is a label that helps you and your members. The rules for what people can do come from the permissions below.

Privacy options

Option	Who can see it	How people join
Private (Hidden, Invite Only)	Only members	Only when someone allowed to add members adds them
Approval Required (Visible, Request to Join)	Anyone on Classgrid AI	They send a request, and an admin approves it
Public / Open (Visible, Instant Join)	Anyone on Classgrid AI	They join right away

Groups are open to Classgrid AI users only. People need a Classgrid AI account before they can join.

Find and join groups

Use Explore Groups to see groups that are visible to you.
For an Approval Required group, send a request to join.
Open Requests from the main menu to see My Requests. When nothing is waiting, it shows "All caught up".

Group admins decide on requests to join an Approval Required group.

Permissions

Open the group settings to decide who can do what. Each setting has options such as Only Admins.

Setting	What it controls
Who can send messages?	Set this to Only Admins for an announcement-only group
Who can edit group info?	Who can change the name, subject and other details
Who can add members?	Who can bring new people in
Who can send attachments (Images, PDFs, etc)?	Who can share files and media

Example: an announcement group for a community

Create a group with the type Official / Announcement.
Set Who can send messages? to Only Admins.
Post your updates. Members can read them, and you can open Message Info to see Read by for each update.

Admins and members

Use Add member to bring people into the group (if the permissions allow you).
Use Promote to make a member an admin.
The permission settings above decide whether everyone or only admins can send messages, edit group info, add members and send files.

Audit log

Every group keeps a record of what changed.

Open Audit Logs from the main menu.
Look through the list of changes: member changes, settings changes and message changes.
Choose Export CSV to download the list as a spreadsheet file.

This is useful when you need to check who changed a setting or who joined.